Building the Backbone of Boutique Capital Formation Firm from Investment to Operations

Client Organization

The client is a boutique capital formation firm that connects accredited investors to curated opportunities across diverse industries. It provides a platform for accredited community members to pool their capital and learn about portfolio companies. Through its club investment model, the client facilitates collaborative capital pooling, providing both investment education and access to promising portfolio companies. With a broad investor network of existing relationships, the client has successfully helped portfolio companies accelerate their growth.

Project Brief

The client approached Sigma seeking a centralized and scalable solution to streamline its investment operations and enhance investor transparency. The existing process of managing deals, agreements, performance tracking, and investor communications was largely manual and fragmented, leading to inefficiencies in deal and agreement management. The client needed a platform that served both administrators and investors, enabling structured deal creation, real-time dashboards, and secure access to investment documents—all in one place.

Key challenges that had to be addressed

Admins and operators
Fragmented Portfolio & Deal Management: The absence of a unified system made it difficult to manage the end-to-end lifecycle of portfolio companies—including funding rounds and associated investment deals.
Limited Visibility into Investment Trends and Metrics: Lack of real-time analytics to track key platform-wide metrics hindered strategic decision-making and operational transparency.
Manual Agreement Workflows and Operational Bottlenecks: Repetitive manual steps in creating, updating, and managing investor agreements and the absence of a centralized repository or digital signing mechanism slowed the process.
Compliance Risks and Audit Complexity: Lack of automated audit trails or unstructured data entry made adherence to regulatory compliance and maintenance of accurate records a time-consuming task.

Investors
Lack of Real-Time Portfolio Visibility: The absence of self-service access prevented investors from accessing their current portfolio performance, capital gains or losses, or asset distribution.
Inaccessible Documents and Agreements: Lack of a centralized dashboard for investors to securely retrieve signed agreements, investment summaries, or valuation histories created friction and trust issues.
Low Transparency into Portfolio Company Updates: Poor user experience and negligible investor engagement, as there were no significant updates provided regarding company valuation, funding milestones, or operational shifts.
Limited Reporting and Insights: The absence of analytical tools hindered the investors ability to analyze their investment journey, holding period, or exit outcomes and assess risk, ROI, and future investment opportunities.

Solutions

We developed a custom web-based platform with distinct user roles for admin/ops teams and investors. The platform included the following key modules and functionalities:

Portfolio Company Management
To allow admins to create, update, and publish/unpublish detailed profiles of portfolio companies with funding rounds, equity details, and valuation history.
Deal & Agreement Management
To enable admins to generate digital deals with auto-generated codes, upload offline agreements, and manage statuses (ACTIVE/CLOSED). Integrated DocuSign enables seamless e-signatures, while industry- and investor-specific templates streamline agreement generation.
Investor Dashboard
To enable investors to track total and current investment value. Dashboards to help them view realized/unrealized capital gains, access a cap table, industry-wise performance pie charts, and download signed agreements for monitoring holding periods.
Admin Dashboard
Real-time dashboards displaying key platform metrics such as total investments, fees collected, and capital gains with admin access. Availability of interactive charts providing insights into investment trends and industry-wise distribution, while performance data for published portfolio companies ensures informed decision-making.

Notifications & Updates
The platform ensures timely investor communication through automated email alerts triggered by valuation changes. Additionally, real-time in-app notifications powered by WebSockets keep users instantly informed of key portfolio updates and activities on the go.
Profile & Access Management
The platform’s role-based access controls provide tailored permissions for admins, ops teams, and investors. Owing to this, each user can securely view and update their profile information while accessing relevant documents and data based on their role, vital for personalization and data security.
Advanced Search & Audit Trail
The platform offers keyword search and advanced filtering capabilities for quick data access, along with a detailed audit history capturing key actions like valuation changes and deal creation for full transparency and accountability.

Benefits

Enhanced operational efficiency:
Centralized platform reduced manual processes for deal, portfolio, and agreement management. Automated document generation and e-signature flows (via DocuSign) minimized manual tracking of emails and made handling agreements easy.
Customizable & Future-Ready
The platform supports addition of new features like investor subscriptions, content publishing, family/group investing, and more
Data Accuracy & Auditability
Clean audit trail for all key activities (valuation changes, deal creations) and structured data entry and validations minimized the chances of errors or discrepancies.

Scalability
A platform built with a modular, scalable architecture using modern tech (React, Django, PostgreSQL) and cloud storage and hosting (AWS S3, EC2) ensures long-term performance even under user surge.
Optimum investor Engagement
Access to real-time dashboards showcasing investment value, gains/losses, and portfolio distribution; hassle-free access to signed documents; and regular performance updates improved investor experience, paving the way for better engagement.

Tools, Technologies and Integrations

Tech Stack – Python Django

Frontend (React):	Backend (Django Rest Framework – DRF):	Database (PostgreSQL):	Storage & File Handling:	Integrations:
Framework: React 18 (with Vite for better performance)	Framework: Django 4 + Django Rest Framework (DRF)	Database: PostgreSQL (Managed AWS RDS or self-hosted)	Storage: AWS S3 (For storing investor agreements and images)	Email Services: AWS SES/Sendgrid
State Management: Redux Toolkit / React Context API	Authentication: JWT (Django Simple JWT)	Schema Modeling: Django ORM	PDF Generation: WeasyPrint / ReportLab	Document Signing: Docusign API
Styling: Tailwind CSS	ORM: Django ORM (for PostgreSQL)	Indexes: Composite Indexing for performance		Notifications: In-App (Django channels + Websockets)
Charts & Graphs: Chart.js / Recharts	Validation: Django Forms / DRF Serializers
Routing: React Router	Task Scheduling: Celery + Redis (for scheduled portfolio updates, email alerts)
Form Handling & Validation: React Hook Form + Yup	File Uploads: Django Storage (AWS S3)
API Calls: Axios / Fetch API	API Documentation: DRF Spectacular (OpenAPI/Swagger)
Hosting: Same EC2 instance as Backend via Nginx (Serves React as static files)

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Building the Backbone of Boutique Capital Formation Firm from Investment to Operations

Client Organization

Project Brief

Key challenges that had to be addressed

Solutions

Benefits

Tools, Technologies and Integrations

Get in touch with us, let’s create value together.

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